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Special Category Associate Application
Thank you for your interest in participating in the Special Category Associate Program at Children's National Hospital, an Equal Opportunity Employer (PDF).
In order to begin the Special Category application process you must have confirmed with a Children's National staff member that they will serve as your supervisor while you volunteer, observe and/or shadow in their department. The position description and volunteer start and end dates must have been established at the time of application submission.
Special Category Associates may not begin their assignment nor receive an ID badge until they receive an acceptance email from the Special Category Support Team.
Please follow these steps to complete your application (the full process takes an average of 4-6 weeks):
- Read the orientation packet (PDF) and confidentiality agreement (PDF).
- Fill out and submit the online application. Once your application is received, the listed supervisor will be contacted by the Special Category Support Team to verify the submitted information.
- If you are a U.S. Visa or ESTA Visa waiver holder, please email us copy.
- Complete the online safety quiz and error prevention training (answers can be found in the orientation packet).
- Complete the Special Category Associate Medical Packet (PDF) in full and submit forms in one email directly to Occupational Health. Please note that this step typically takes the longest.
- Once steps 1-5 are completed, you will receive an email with instructions on how to complete your online background check. Please note that we cannot run your background check until we’ve received your medical clearance from Occupational Health.
- Once your background check has cleared, you will receive a final clearance email from the Special Category office with instructions regarding obtaining your ID badge.
Please note that all applicants are subject to a complete background investigation performed by an outside agency. Checks typically take 2-7 days to complete; however, some checks can take longer.
Learn More About Special Category Associates
Special Category Associates are non-employees. Associates serve in a variety of capacities, to include, but not limited to, observation/shadowing, administrative duties, providing patient activities, serving on hospital boards and specific tasks dedicated by the department in which they have an assignment. All tasks completed must be non-employee-based and cannot be employee-based.
There is a minimum age requirement of 15 years of age.
Associates must be passionate about children and our mission. It is important that associates work well in a team environment and are committed to meeting the needs of the patients and families we serve.
The application process takes between four to six weeks.
We strive to be as flexible as possible with our volunteers' time, and we ask the same in return. There are various opportunities for you to become engaged in that can fit your interests and availability. Please discuss your availability or preference with your supervisor prior to submitting the application.
Commitment levels vary, depending on the assignment your supervisor chooses for you.
We require all potential associates go through an approval, background and onboarding process before becoming an active Special Category Associate.
Our Special Category Associates are trusted to work directly with our employees, patients and families and may handle sensitive information and resources, depending on the assignment. For the protection of our patients and children, we require criminal background checks of all staff and Special Category Associates (excluding Episodic associates). All information in the application, and any acquired through the background check, will remain confidential and is used only for screening and placement purposes.
Yes. If you are not a resident of the United States, you will need to provide a copy of your visa and a passport in order to apply.
When you submit the online application, it is expected that you have already confirmed with a Children’s National staff member that they will serve as your supervisor while you conduct your assignment in their department. We review the details in your application and verify the information with the supervisor before proceeding with onboarding.
No. This just means you have been cleared medically from our Occupational Health team. Your assignment is not officially cleared until you have received a final clearance email from the Special Category Program.
In order to ensure ample parking for patients and families, Special Category Associates are not permitted to park on site at the hospital. If you would like to park at one of our offsite locations, we can issue you a parking form to complete and return to the Security and Parking Office when you obtain your ID badge.
Special Category Associates are responsible for their own payment for parking.
Badges can be picked up from the Security and Parking office at the main hospital, located on the first floor next to the Emergency Department. The office is open for badge pickup Tuesday-Thursday from 10 a.m. - 2 p.m. No badge pickup is allowed on Mondays or Fridays.
The Children's National ID (CNID) process can take up to one week to activate your Children’s email address and network access. You will receive an email from CNID with instructions to claim your access.
Your manager will be notified of your clearance, the same day you receive your finalized email from Special Category. Managers or a representative from each department serves as first point of contact and instructs each associate of where to report to on their first day and what time to be there.
If you have additional questions, please email us.