Business Office

Managed by Stephanie Caldwell and Stephanie Bair, the objective of this office is to provide core business services to research faculty and staff with a focus on grant/contract administration, financial management and analysis while maintaining compliance with federal, state and institutional requirements. The office strives to provide outstanding support and customer service to all faculty and staff.

Financial Coordinator

  • Primary point-of-contact for inquiries and information
  • Coordinate with faculty to prepare grant applications (proposal budget, administrative documents, and data entry into the approved proposal format)
  • Monitor collection and submission of scientific annual reports
  • Prepare Just-In-Time requests
  • Meet with the faculty and staff regularly to  provide financial status, projections, and guidance
  • Review and approve all costs to project such as invoices for payment, travel vouchers, cost transfers etc.
  • Setup shadow spreadsheets for grants to manage payroll and costs allocated to award
  • Ensure proper post-award fiscal management
  • Review employee effort allocations and ensure changes are submitted and reflected in the general ledger
  • Approve and review expenses to ensure that expenses are allowable, allocable, and reasonable.
  • Assist accounting in the close-out of old grants  and avoid over expenditure
  • Facilitate effort reporting
  • Maintain financial compliance with our sponsors